Largest Independent
Office Equipment Dealer
in New England

Authorized Dealer of
Canon, Konica/Minolta
and Samsung Products

Delivering total office solutions for 50 years


MANAGED SERVICES

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DOCUMENT SCANNING SOLUTIONS

Digitizing your company’s physical files and documents allows you to optimize your business processes, leverage your technology investments and more easily meet compliance requirements.

Our team will help you design the document scanning solution that’s right for you. Working together with you, we’ll ensure that your documents are scanned and delivered when you need them. Our document imaging experts will assess your imaging processes to make sure your information is protected every step of the way. Rely on Scan-Optics’ easy.forward™ Managed Capture Services for:

Sophisticated Image Enhancement – We capture the data you need by using sophisticated image enhancement, Optical Character Recognition (OCR) and artificial intelligence (AI).
Document Scanning Location Options – Your documents can be shipped to our secure facilities in Manchester, CT, sent electronically or processed at your desired location.
Daily Processing – Choose day-forward scanning and we’ll handle your files as they come in from the mail every day.
Dashboard Visibility – Our document scanning solutions can provide you real-time visibility and online access to your documents as they are converted. Track the status of your scanning project until completion with the easy.forward™ solution.

MANAGED CAPTURE SERVICES

The Managed Capture Solution

easy.forward™

Business applications cannot perform optimally without quality data fueling them. The data they need however may be on paper or in digital form (PDF, image or digital data). It may be found on an organized, repeatable, structured format like an application or claims form. Or it may be found in similar, but different, semi-structured forms like an invoice. It can also be hand-written on a piece of paper like tests and surveys.

Managed capture uses technology to pull the information from any of these original documents and convert it into quality, actionable data. easy.forward™ Managed Capture Service (MCS) is NECS cloud based paper to paperless solution, enabling the capture, classification, storage and retrieval of documents using browsers, scanners, MFPs and mobile devices anytime, anywhere. MCS transforms paper and electronic forms into data that flows into your software application in three simple steps and with NO DATA ENTRY.

N

Government End User

Meet the demands of the communities you serve with data capture that is accurate, fast and scalable.

N

Commercial End User

Accurate data, when and where you need it, without data entry

MULTI FUNCTIONAL DEVICES (MFD)

Integrating Your Multi Functional Devices (MFD)

Are you getting the most value out of your multifunction device (MFD), or is it “just a copier”? Look around your office, do you have a copier next to a fax machine, next to a black and white HP printer, next to a color Xerox printer? This is the low hanging fruit that can save your company serious money.

Just because all MFDs copy, print, fax, and scan, that doesn’t mean all vendors know how to integrate them with your back-end servers or enterprise document management system. The key to getting the most value out of your MFD is to leverage its functionality.

Yes, we have an app for that!

Instead of buying a Fujitsu or Canon scanner or a standalone fax, New England Copy Specialists (NECS) can set up your MFD to scan directly into your Document Management Solution (DMS), or network fax server. Today’s smart MFDs allow us to extend and enhance capabilities by adding software directly to the MFD.

Securing YOUR MFD: These aren’t your father’s copy machines

Is your company concerned about any of this:

  • Securing your MFD (multifunction device) on your network (settings & protocols to harden your MFD)?
  • What ports are open on your MFD?
  • Securing data on the digital copier’s hard drive (Real Time or at EOL)?
  • Limiting/controlling access to the copier by integrating Active Directory at the MFD?
  • Using RFID or Magnetic swipe security cards to make accessing your MFD both secure and convenient?
  • Who can: scan-to-email, scan-to-a-thumb drive, print securely, or access the MFDs Web page?
  • Automatic updating of your copier’s firmware (security patches & bug fixes)?

Let New England Copy Specialists consult with you to help right-size your company or organization’s copy/printing needs.

 

MOBILE PRINTING

iPhones, iPads (IOS devices), Android smart phones/tablets, and Blackberries are a reality in our workplace. Ignoring them is no longer sound policy…mobile workers need access to printing, and scanning.

New England Copy Specialist Gets Mobile!

It’s hard to imagine that less than twenty years ago most of us did not have cell phones. Now in this new age of technology, most of us have iPhones, iPads (IOS devices), Android smart phones, tablets, or Blackberries.

Our ability to surf the Internet can be done from these hand-held devices, ignoring them is no longer sound policy and mobile workers are demanding access to printing and scanning features.

If your company is struggling with trying to setup a secure BYOD (Bring Your Own Device) to work strategy that won’t compromise your network’s security, you need to talk to NECS.

Mobile workers need access to printing and scanning from their devices and a one-size-fits-all solution doesn’t always work.

Have you been trying to setup a safe and secure BYOD (Bring Your Own Device to work) strategy that won’t compromise network security?

CLOUD BASED APPS

Every day millions of users at over five thousand companies worldwide rely on Biscom for secure and reliable document delivery solutions. Founded in 1986 by S.K. Ho, Biscom pioneered the fax server and computer fax marketplaces with FAXCOM® and its award-winning fax management solutions. Since then, Biscom has developed expertise and solutions around secure file transfer, synchronization, file translation, and mobile devices, designed to delivery mission-critical reliability, streamline workflows and reduce costs to developing innovative content delivery solutions for the world’s largest organizations.

Biscom’s Cloud Fax Service combines the convenience of cloud faxing with affordable and flexible pricing, high reliability and the most powerful feature set in the industry. Biscom’s Cloud Fax Office Edition gives you the basics of email to fax, Outlook integration, web interface and MFD scan to fax. Biscom’s Cloud Fax Enterprise Edition delivers all of the advanced features of Biscom’s industry leading FAXCOM Enterprise Fax technology to automate fax workflows, support regulatory compliance and integrate with FAXCOM on-premises fax servers for fail over and peak load processing.

Biscom Secure File Transfer (SFT) is a web-based solution that replaces insecure FTP and email to send and share files all while being easy enough for end users to operate without IT involvement.

  • Share large and confidential files
  • Create quick ad-hoc collaborative workspaces
  • Use as a secure email solution
  • Receive notification when your files are accessed
  • Reduce your Exchange server mailbox size by re-routing attachments through Biscom SFT

 

FAX SOLUTIONS

Every day millions of users at over five thousand companies worldwide rely on Biscom for secure and reliable document delivery solutions. Founded in 1986 by S.K. Ho, Biscom pioneered the fax server and computer fax marketplaces with FAXCOM® and its award-winning fax management solutions. Since then, Biscom has developed expertise and solutions around secure file transfer, synchronization, file translation, and mobile devices, designed to delivery mission-critical reliability, streamline workflows and reduce costs to developing innovative content delivery solutions for the world’s largest organizations.

Biscom FAXCOM Enterprise Fax – Faxing is an integral part of many businesses, but implementing and managing it can be difficult.  Biscom’s FAXCOM fax solutions are streamlined, integrated systems that support the most advanced enterprise faxing needs by delivering:

  • Powerful management capabilities for better tracking and reporting.
  • Multiple user interfaces including web and desktop faxing, email integration and mobile apps
  • Rules based fax routing to automate workflows
  • Secure inboxes support user authentication, image encryption, transaction logging, and archiving
  • Seamless integration with existing applications and workflows.
  • Ability to meet or exceed security and compliance issues.

PRINT FLEET MANAGEMENT

This can mean many things to many people. It might mean tracking what is being printed, scanned or faxed quietly in the background. Management may mean controlling who can perform tasks at a Multi Function device. limiting color use to certain individuals or routing large print jobs to the most cost effective output engine.

RFID card integration and PIN code access control can all be integrated into a seamless network package that leverages Active or Open Directory users in LDAP. NECS has a wide portfolio of “Middleware” products that can accomplish these tasks, including two of the most popular solutions in the marketplace,  Papercut and UniFLOW. Follow-Me printing and “Identified Scanning” means no more generic scans from the “Copier”! There are a number of considerations when corralling your fleet of devices and the details matter. Maximize your investment in state of the art technology while maintaining security and flexibility.

NECS can consult your business on the best fit for your needs, based on your current devices and future needs. Mobile printing and scanning to the cloud or integrated fax systems are all within the realm of possibility. Let the experts that have deployed these solutions all across New England help your implementation go smoothly.

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